CONSTITUTION OF THE BASIC NEUROSCIENCE CHAPTER
MALAYSIAN SOCIETY OF NEUROSCIENCES
Article 1 Basic Neuroscience Chapter of Malaysian Society of Neurosciences
The name of the Chapter shall be the Basic Neuroscience Chapter of Malaysian Society of Neurosciences, hereinafter referred to as ‘BNC’, whereas Malaysian Society of Neurosciences, hereinafter referred to as ‘MSN’. Establishment, administration and execution of BNC’s causes, activities and movements are limited and bound by the rules, regulations and articles of the constitution of MSN. Therefore, any articles that contravene the constitution of MSN shall be automatically deemed ineffective or lapsed.
Article 2 Aims of BNC
The aims of BNC shall be:
2.1 To promote neuroscience education at primary, secondary and tertiary levels within the country.
2.2 To promote fundamental research in neuroscience.
2.3 To consolidate collaborations between fundamental and clinical neuroscientists in improving disease management and national healthcare system.
Article 3 Memberships
3.1 All students and members of staff of Malaysian Society of Neurosciences shall be eligible to become members of BNC.
3.2 Any eligible person shall become a member of BNC on signing their name to the official membership list of BNC.
Article 4 The Committee
4.1 A committee shall conduct the affairs or activities of BNC.
4.2 The committee of BNC shall be elected at the Annual General Meeting of MSN, or, if necessary, at an Extraordinary General Meeting.
4.3 The committee shall consist of the following members:- the Advisor; the President; the Secretary; the Treasurer; and four executive committee members, hereinafter referred to as ‘EXCO’. All members of the committee shall be required to be members of MSN.
4.4 Advisor – The Advisor shall advise the committee the overall affairs of BNC in relation to the objectives, rules, regulations and constitution of MSN.
4.5 President – The President shall have overall responsibility for the affairs of BNC. He/She shall chair all meetings of BNC, save where decided otherwise by the committee or where otherwise provided for in this constitution.
4.6 Secretary – The Secretary shall keep the non-financial records of BNC, including the official membership list, and manage the correspondence of BNC and submitting the end of year report.
4.7 Treasurer – The Treasurer will manage the financial affairs of BNC, in consultation with the President of BNC and the Treasurer of MSN. He/She will maintain the financial records of BNC. He/She will prepare and present to BNC and MSN the end of year accounts and treasurer’s report for BNC.
4.8 EXCO – The EXCO shall participate in all committee meetings, discussion and decision-making by casting their votes, when necessary.
4.9 Committee Meetings
4.9.1 Meetings of the committee shall be held at least once in every quarter of the year. All members of the committee shall be entitled to attend and vote at such meetings.
4.9.2 The quorum for a meeting of the committee shall be four committee members.
4.9.3 Meetings of the committee shall be convened by the President or Secretary of BNC. At least two days notice of a committee meeting shall be given by the President or Secretary to the members of the committee.
4.9.4 Term of Office of the Committee
The committee shall hold office from the first day of July subsequent to their election for two years.
Article 5 General Meetings
5.1 Annual General Meeting
5.1.1 The Annual General Meeting of BNC shall take place in conjunction with the Annual General Meeting of MSN or at a time to be determined by the committee of BNC.
5.1.2 No less than seven days notice of the Annual General Meeting shall be given. The date and time of the Annual General Meeting shall be notified to the council member of MSN and advertised by public notice within MSN.
5.2 Extraordinary General Meetings
5.2.1 An Extraordinary General Meeting of BNC may be convened to:
(i) Hold an election to fill a vacancy on the committee, should one arise;
(ii) Consider a proposal to amend this constitution or any other governing instrument of BNC;
(iii) Address any other circumstances not provided for in this constitution.
5.2.2. An Extraordinary General Meeting of BNC shall be convened:
(i) By majority decision of the committee; or
(ii) On foot of a submission to the committee of BNC of a petition signed by not less than one-third members of MSN.
5.2.3 No less than seven days notice of an Extraordinary General Meeting shall be given. The date and time of the Extraordinary General Meeting shall be notified to the to the council member of MSN and advertised by public notice within MSN.
Article 6 Election of the Committee
6.1 The committee of BNC shall be elected at the Annual General Meeting of BNC.
6.2 The President shall act as returning officer for the elections. Where the President intends to be a candidate in any election, a returning officer, who is not a candidate in any election, shall be appointed by the committee.
6.3 All members of BNC shall be eligible for election to the committee.
6.4 Candidates for each position on the committee of BNC must be proposed and seconded by members of BNC at the Annual General Meeting.
6.5 All members of BNC shall be entitled to vote in the election of the committee.
6.6 The election of members of the committee shall take place by hand-count voting during Annual General Meeting. Where the votes obtained by any candidate exceed the votes obtained by any other candidate for that position, he/she shall be deemed elected to that position.
Article 7 Resignations from the Committee
7.1 The resignation of any member of the committee shall be instituted by a letter of resignation to the Secretary of BNC. In the case of the resignation of the Secretary, resignation may be instituted by a letter of resignation to the President of BNC.
7.2 The resignation of any member of the committee shall be notified to the council member of MSN and advertised by public notice within MSN.
Article 8 Management of Finance
8.1 The finances of BNC shall be managed by the Treasurer of BNC under the purview of the Treasurer of MSN.
8.2 No member of the committee of BNC shall receive remuneration from BNC, or use their office for personal financial gain.
Article 9 Amendments to the Constitution
9.1 Amendments to this constitution may be made at an Annual General Meeting or an Extraordinary General Meeting of BNC.
9.2 Such amendments to this constitution as may be approved by an Annual General Meeting or an Extraordinary General Meeting of BNC.
Article 10 Dissolution of BNC
10.1 BNC may be dissolved by a two-thirds majority vote of its membership at a General Meeting. BNC shall fall into abeyance should it fail to validly elect a committee for two successive years.
10.2 On dissolution of BNC, its assets (if any) shall become the property of MSN.